How do you centralize data collection from multiple departments?
Efficiency question :
To centralize data collection from multiple departments, consider a different approach. For this topic, set aside Power Query-based query systems and Excel VBA utilities and consider another option: data-entry interfaces developed with Power Apps.
Power Apps can be used to create web-accessible data-entry interfaces tailored to an organization’s needs. Different departments can enter their information in a shared environment instead of multiplying files and collection methods.
This approach centralizes data entry while providing an application designed around the organization’s processes.
Key considerations:
Data-entry interfaces developed with Power Apps can notably manage user access and roles.
The entire team therefore does not necessarily have access to the same information or the same data-entry capabilities. You need to determine who can access what and clearly define each person’s role in the process.
This consideration of access and responsibilities should be part of the application design from the outset.
Challenges:
Decisions must also be made about where the data will be stored.
The organization may choose a cloud environment such as SharePoint or decide to keep certain data on a server. Another option is Microsoft Dataverse, which provides structured storage and management for the data used by the application.
Using Dataverse may require additional Power Apps licensing. These costs should be evaluated when choosing the solution architecture.
Technology:
Power Apps is a low-code development platform that makes it possible to create applications quickly using visual components while adding custom logic and functionality as needs become more complex.
This approach simplifies the creation of the application’s initial components. However, customizing a solution may require more knowledge and skill when requirements become more specific.
Power Apps therefore makes it possible to build an application from existing components while retaining the ability to customize how it works to meet the organization’s needs.
Developer's advice:
Think of Power Apps as a data-entry tool that can be accessed through a web browser or compatible mobile devices, without limiting its use to a Windows environment.
One of its main advantages is the ability to develop a truly custom solution. Data-entry screens, displayed objects and the way information is organized can all be configured around the organization’s specific needs.
However, take the time to complete a thorough analysis before development begins. With Power Apps, elements overlooked during the design stage can require significant portions of the application to be reworked. A rigorous initial analysis is therefore particularly important.
SLV Expert’s development team can help you start your project on the right footing or support you during development. You can also visit the Power Apps Services page on the SLV Expert website to see concrete examples of applications developed for data entry.